Abstract Submission Guidelines

 

ABSTRACT SUBMISSION IS NOW CLOSED

 

General Information & Deadlines

Overview of Deadlines

  • 04/03/2019 – Abstract Submission Deadline.

  • 01/04/2019 – Acceptance Emails Sent. Registration Opens.

  • 30/04/2019 – Registration Deadline for Participants in the Programme.

  • 10/06/2019 – Online Programme Published

  • 11/09/2019 – EISA Pan-European Conference Begins.

  1. Abstract are to be submitted electronically via the online submission system by: 4 March 2019.
    Abstracts received via fax, e-mail or received after the deadline will not be accepted and therefore will not be considered for the programme.

  2. Submitters may submit up to two paper abstracts and two panel or roundtable abstracts. Any Abstracts submitted over the limit will not be considered..
    Please note, that there will be a participation limit of four contributions per participant – whether as a paper giver, round-table speaker, or chair/discussant (any of these roles counts as one contribution).

  3. There are three separate submission platforms, one for individual paper submissions, for panel submissions and for Round tables. However, the abstract formatting requirements are the same for all of them. Each submitter/ author needs to select the submission platform first when logged into their account and only then can proceed with the submission itself.

    • Panel / Round-Table Submissions
      Ensure that you select the correct platform (for panel/ roundtable submissions – not paper submissions) and take account of the guidelines below).

      • A panel session lasts 105 minutes and incorporates 5 paper presentations and generally (but not always) includes discussant comments as well as Q&A.

      • The submitter (usually, but not always, the panel chair) uploads the overall panel description first and then the individual abstracts for the paper presentations.

      • A Round table is a freer form discussion around a common theme with 5 participants. The submitter uploads an overall roundtable description. A one sentence description of each participant’s likely contribution is required but a full abstract for each participant is not. If there are more than 5 participants, the additional names should be listed in the designated field.

      • To submit the panel / round table an overview abstract for the panel / round table overview must be uploaded first. Once the overview abstract is submitted, 5 slots for individual paper presentation/roundtable contribution abstracts (A, B, C, D, E) will be created and the individual panel / round table abstracts may be uploaded.

      • Each panel / round table requires a Chair/Discussant. It is intended that in most cases, one person will fulfil both roles. Unless specifically stated otherwise, the Chair/Discussant will be considered to be the person who submitted the panel / round table.

      • If the submitter wishes to nominate another person to be Chair/Discussant (with their prior agreement) then this must be clearly stated in a designated field during the submission in the following form:

        Role (specify Chair/Discussant/Both Chair & Discussant); Name; Country; Contact email.

      • It is ultimately up to the Section Chairs to decide whether they wish discussant functions to be undertaken in their sections (in keeping with convention) or not (in order to create more time for Q&A) and they thus reserve the right to amend the function as stated in the abstract - and will inform the submitter if they do so.

      • The Section and Programme Chairs further reserve the right to re-assign Chairs/Discussants should there be a clash, or should a participant exceed their maximum number of appearances.

      • PhD researchers should not be nominated or nominate themselves to be Chairs/Discussants of panels.

      • The Chair/Discussant is responsible for the orderly running of the panel / round table and for keeping to time - including in their own remarks. We encourage detailed feedback on papers to be provided by email after the event but to focus on stimulating discussion in the conference sessions themselves.

      • All panel / round table papers (overview as well as the individual panel / round table abstracts) must format their abstracts as per the requirements below. They are to be submitted with full details including the presentation title, the abstract text and full co-authors list with their affiliations and e-mail addresses.
        It is generally expected that the panel chair uploads the overview abstract as well as all the individual papers. He/she is also considered to be the contact person for the whole panel / round-table, any communication related to the panel / round-table will be therefore held with the submitter.

    • Individual Paper Submissions
      Ensure that you have selected the correct platform (for individual paper submissions - not panel/ round-table submissions).

      • Submit your abstract, title, personal information, etc according to the format in the submission system and take account of the guidelines below).

      • Choose a preferred and an alternative section to submit your paper to from the list below.

  4. Abstracts are to be submitted into one of the following thematic sections:

  5. Abstracts can be amended in the online submission system until the deadline of 4 March 2019.

  6. All submitted panel, round-table and paper abstracts will be subject to a review process after the abstract submission deadline. Abstracts will be reviewed by the Section Chairs under the overall guidance of the Programme Chairs.

  7. Accepted abstracts will form part of the final conference programme and as such will be presented onsite. Abstracts not suitable for display will be rejected. Please have your abstract checked for correct spelling, punctuation, grammar and formal structure. The organiser reserves the right to edit abstracts prior to display if necessary.

  8. All presenting authors will receive an acceptance/rejection notification via e-mail by 1 April 2019.

  9. All presenting authors are obliged to register by 30 April 2019. Those presenting authors who are not registered for the Conference by the deadline will not be included in the final programme.

  10. Programme will be formed only from registered authors and will be published online by 10 June 2019. The main (and additionally updated) version of this year´s programme will be available in the EISA mobile app.

  11. By submitting an abstract the author(s) are agreeing to the display of the abstract in connection with the conference on the EISA website and the conference app. It is understood that they are not relinquishing copy right to the Conference or EISA.

  12. Each year EISA receives many more applications for places at each of our events than we have places available. We therefore take the commitment to attend and participate in our events seriously. It is EISA policy that anyone who fails to adhere to the registration deadline of any event, before which time you could cancel your participation, will be penalized. Anyone found to be in non-fulfilment of their commitments to EISA will not be allowed to participate in any EISA events for a calendar year. Exemptions to this on medical or other exceptional grounds will be considered but please note that withdrawals past the deadline due to lack of funding or other professional or personal commitments are not considered sufficient reasons for partial refunds or for exemption from non-fulfilment of commitment penalties.

Abstract Formatting

  1. All abstracts must be written in English.

  2. When submitting your abstract, consider and choose both a preferred section and an alternative section in case the abstract will not be considered suitable for the preferred section.

  3. The abstract title is limited to 20 words and should be capitalised in the usual way for titles - (e.g. This is the Title of my Abstract for Presentation at EISA PEC 2019 in Sofia).

  4. Up to 10 authors can be listed under one abstract (including presenting author).

  5. Maximum abstract length is 250 words.

  6. The submitter will be asked to upload a short presenting author's biography (up to 100 words), which may be later published within the PEC online programme and the conference app and will help the chairs to introduce the speaker during the session.

  7. No pictures/tables/charts are allowed within the abstract text.

  8. No additional files may be uploaded.